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Workforce Composition Metrics

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Headcount

Definition: The number of individual employees in a unit/role combination at the end of the period. Type: Integer count — one person = one headcount regardless of FTE status. Notes:
  • A 0.5 FTE part-time employee counts as 1 headcount
  • Headcount counts people, FTE counts capacity
  • Use headcount for understanding team size; use FTE for capacity planning
Displayed in: Overview, Metrics Explorer, Data Explorer, Pulse Intelligence

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Positions

Definition: The number of budgeted or authorized positions for a unit/role combination. Type: Decimal — positions can be fractional (e.g. 2.5 positions = two full-time and one half-time). Notes:
  • Positions represent funded establishment, not necessarily current budget approval
  • Some organizations track positions as headcount positions (integer) rather than FTE positions (decimal) — be consistent
  • The gap between positions and filled FTE is the basis for vacancy calculations
Displayed in: Overview, Vacancy Analysis, Metrics Explorer

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Filled FTE

Definition: The full-time equivalent of the current employed workforce. Formula: 
FTE = sum of (hours_per_week ÷ full_time_standard_hours) for each employee
In practice, FTE is typically provided directly from your HRIS or payroll system rather than calculated in Senzo. Notes:
  • Standard full-time hours vary by collective agreement — typically 37.5 or 40 hours/week
  • A 0.8 FTE employee works 80% of full-time hours
  • FTE is the most meaningful measure of workforce capacity
Displayed in: Overview, Metrics Explorer, Pulse Intelligence

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Budgeted FTE

Definition: The FTE capacity that has been budgeted for the period, which may differ from authorized positions. Notes:
  • Budgeted FTE reflects financial planning; positions reflect operational establishment
  • In many health systems these differ — funded positions may be held vacant for budget reasons
  • Upload as budgeted_fte if your system tracks this separately
Displayed in: Metrics Explorer

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FTE Vacancy Rate

See Vacancy Metrics for full definition and formula.

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Notes on composition data quality

Common issues with composition data:
  • Headcount includes temporary or agency staff — ideally exclude agency staff from headcount; track their hours separately in agency_hours
  • FTE not updated mid-period — FTE should reflect the end-of-period state, not an average
  • Positions not maintained — if your organization doesn’t actively maintain a position register, vacancy metrics will be unreliable