> ## Documentation Index
> Fetch the complete documentation index at: https://docs.senzohq.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Vacancy Metrics

> Complete reference for all vacancy-related metrics in Senzo

# Vacancy Metrics

## FTE Vacancy Rate

**Definition:** The percentage of budgeted FTE positions that are currently unfilled.

**Formula:**

```
FTE Vacancy Rate = (Vacant FTE ÷ Total Positions) × 100
```

**Data sources:** `vacant_fte`, `positions`

**Interpretation:**

* Below 5%: Strong fill rate — normal operational range
* 5–10%: Moderate vacancy — monitor for impact on workload
* 10–15%: Elevated vacancy — recruitment prioritization warranted
* Above 15%: Critical vacancy — direct impact on care delivery and staff overtime

**Typical benchmarks:** Canadian acute care nursing vacancy rates averaged 8–12% in 2024–2025 (CIHI). Allied health and specialist roles typically run higher.

**Displayed in:** Overview, Vacancy Analysis, Pulse Intelligence, Metrics Explorer

***

## Vacant FTE

**Definition:** The number of funded FTE positions that are currently unfilled.

**Formula:**

```
Vacant FTE = Total Positions − Filled FTE
```

**Data sources:** `positions`, `fte`

**Interpretation:** Vacant FTE is the absolute count of unfilled positions. Use this alongside Vacancy Rate — a 10% vacancy rate means very different things at a unit of 5 FTE versus 50 FTE.

**Displayed in:** Overview, Vacancy Analysis, Metrics Explorer

***

## FTE Fill Rate

**Definition:** The percentage of budgeted FTE positions that are currently filled.

**Formula:**

```
FTE Fill Rate = (Filled FTE ÷ Total Positions) × 100
```

**Relationship to Vacancy Rate:** FTE Fill Rate + FTE Vacancy Rate = 100%.

**Displayed in:** Metrics Explorer

***

## Vacancy Count

**Definition:** The number of individual unfilled headcount positions.

**Formula:**

```
Vacancy Count = Positions (headcount) − Headcount
```

**Distinction from Vacant FTE:** Vacancy Count is headcount-based (integer). Vacant FTE is FTE-based (decimal). A 0.5 FTE part-time vacancy counts as 1 in Vacancy Count but 0.5 in Vacant FTE.

**Displayed in:** Overview, Vacancy Analysis

***

## Critical Areas (>25%)

**Definition:** Units or provider types where FTE Vacancy Rate exceeds 25%.

**Threshold:** 25% — configurable in Alert Rules.

**Purpose:** Identifies units at highest operational risk from vacancy. At 25%+ vacancy, patient safety and care continuity are directly affected.

**Displayed in:** Vacancy Analysis, Pulse Intelligence warnings

***

## Notes on vacancy data quality

Vacancy metrics are only as reliable as the `positions` data provided. If your source system does not track budgeted positions separately from filled positions, use `headcount` and `fte` only and acknowledge that vacancy metrics will not be available.

Common data quality issues:

* Positions not updated when roles are eliminated or created mid-year
* Positions reflect approved budget, not funded establishment — these may differ
* Part-time positions expressed as either headcount or FTE inconsistently